NESIAN NIGHT MARKET INTEREST FORM
Thank you for your interest in participating in our 2025 SUMMER NESIAN NIGHT MARKET SEASON. We are so excited to create a space for our community to connect with our NESIAN-OWNED Businesses and highlight amazing NESIAN ARTISTS!  For our holiday market, we heavily focus on our Nesian vendors who sell merchandise & pre-packaged goods. We do this for all our community to have the opportunity to gift shop for their loved ones. For this reason, we have extremely limited spots for our food vendors. 

Please read the following information carefully and contact us if you have any questions.  Vendor opportunities are available to Melanesian, Micronesian & Polynesian businesses and groups (business license not required).

INTERESTED PARTIES:
  • Sign our Interest Form.
  • Attend mandatory Zoom Vendor Orientation (Email will be sent with Orientation link).
  • Await Confirmation of Nesian Night Market Date/Slot.
  • Upon receiving confirmation, promptly pay vendor fees & deposits. You will have 7 days to pay your deposit & vendor fees from the date of your confirmation email. If you do not pay within 7 days, your slot will be given to the next vendor on the interest list. Payment must be made via our payment link that will be sent out with your confirmation email. 

RULES AND REQUIREMENTS:
  • FOOD VENDORS best business practice is to obtain both a : Food Handlers Cards and Health Permit from San Mateo County Health Department.
  • We reserve the right to refuse any group/vendor space.
  • All display materials are the responsibility of the vendor and must fit within your space.
  • You CANNOT tear down your booth before the end of the event at 10:00 p.m. on any of the market dates.
  • All vendors are responsible for their own set-up (tents, tables, chairs, cooking materials, etc.).
  • Vendors will be responsible for removing TRASH from your booth/space at the end of the event.  No dumping allowed on premises otherwise subject to withholding of deposit.
  • FOR FOOD VENDORS: Once your menu is confirmed you will not be able to add any additional food items to the agreed upon menu without consent from organizers i.e. Samoan Solutions.
  • Vendor agrees to set up PRIOR to the start of Nesian Night Market as doors are scheduled to open at 6 p.m. to the public and remain on-site throughout the specified portions of the event.  The vendor booths must be adequately staffed at all times.
  • The event hours are  6:00PM-10:00 p.m. Vendor set-up begins at 4:00 p.m. on Friday afternoon.  Vendors must remain OPEN through the entirety of the event.
  • Vendor agrees Samoan Solutions shall not be responsible for loss, theft, or disappearance of property before, during or after rental of spaces.
  • Vendor agrees Samoan Solutions shall not be responsible for any loss, damage or delay of events due to fire, acts of God, strikes, lockouts, or work stoppages of any kind beyond its control.
  • Vendor agrees Samoan Solutions shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to a renters' or guests property which may make it impossible or impractical to use the property.
  • Vendors agree in the event of any claim or cause of action related to or in connection with this agreement or vendor's registration or participation in the event, the prevailing party in any such action shall be entitled to reimbursement of its reasonable attorneys' fees and expenses.
  • Vendor is responsible for all security relative to vendor's goods and merchandise during the event, from the time of set-up until vendor vacates the premises at the conclusion of the event.  Vendor is also responsible for maintaining a clean area during the event.
  • Vendor is responsible for any damages to property of Samoan Solutions caused by signed applicant or partners and owed to Samoan Solutions. **NO REFUNDS**
  • Everyone is expected to be kind and courteous to others all throughout the event.  Please be respectful at all times, especially to our elders.
Drinks will be sold by the house, NO DRINK SALES ALLOWED without pre-approval from Samoan Solutions. 

VENDOR FEES PER EVENT:
$50 refundable deposit 
$100.00 flat rate (Non-refundable: For vendor drop outs 15 days or less prior to event)

Proceeds will benefit Ta'iala Youth Exchange Program. 

Please complete this interest form and once we start to solidify plans, you will be notified with details on how to secure your Vendor Spot!


ELECTRICITY: Very limited access for vendors in ACE TAGO room ONLY!
DEADLINE:  Full payment including deposit must be made within 7 days of confirmation.
FOOD Vendors:  Only water access on site is in our restrooms.  Food vendors must bring their own hand-washing station.
FOOD Vendors: Must obtain California Food Handlers Card You can obtain from an accredited site such as : CALIFORNIA FOOD HANDLING CARD

*Limited slots available.

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We/I am a  *
Complete Business Name: *
Address Of Business *
Best Contact Telephone Number *
EMAIL *
Business Website(s) or Social Media links *
Please check the Nesian Night Market Date(s) you are interested in vending at: *
Required
Please select the category that best describes your Pasefika Business *
For food & beverage vendors ONLY please indicate if you have a California Food Handlers Card:
Clear selection
Electrical needs: *
ALL VENDORS please provide a description of what you would like to sell.  *FOOD VENDORS:  Please submit exact menu to info@samoansolutions.org  Any items that are not listed on your menu will be asked to be removed during setup. *
I UNDERSTAND & AGREE THAT MY VENDOR FEE IS NON REFUNDABLE & NON TRANSFERABLE TO FUTURE EVENTS UNLESS CANCELLED BY SAMOAN SOLUTIONS *
Required
IF I AM A FOOD/BEV VENDOR I UNDERSTAND & AGREE THAT I NEED TO OBTAIN MY CALIFORNIA FOOD HANDLERS CARD & OR HAVE A CALIFORNIA FOOD HANDLERS CARD THAT IS ACTIVE & VALID & DOES NOT EXPIRE PRIOR TO JANUARY 1, 2025
VENDOR PARTICIPANT LIABILITY:
Samoan Solutions its owners and its venue partners will not be responsible for any damage or loss to the participant(s) property, injury to the participant(s). The participant(s) holds themselves responsible for all risks involved including loss, damage, liability or injury from any cause. Participant(s) release and waive any claims against Samoan Solutions its owners and its venue partners related to the above mentioned liability statement. 

MEDIA RELEASE:
As a participant(s) I provide full consent for Samoan Solutions to take photos and or videos of myself, my product(s) and booth to be used for event marketing purposes only.  

DATA:
As a participant(s) I understand & agree for Samoan Solutions to collect & utilize data for the longevity of programming & community events.

 *
Required
Would you like information on Samoan Solutions Pasefika Business Membership? For more info visit: samoansolutions.org/membership *
Required
ACKNOWLEDGEMENT

By signing this agreement you the Vendor agree to the terms and conditions of this contract.  You also agree that Samoan Solutions and sponsors are NOT responsible for any lost, stolen items or medical injuries experienced while hosting a vendor food/retail or info booth at any time during our event.  Food vendors who do not meet San Mateo County Health Department requirements could be subject to fine or loss of profit.

Upon your electronic signature below, you have read, understood and will abide by all that is explained in this entire form.
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