December '21

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January 2023

Authorized 5th space

Unavailable for picking (Holiday)

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Must have 14 Kellys available per cycle

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Vacation picks remain

Maximum 60 quad picks per year:

Vacation picks remain

Vacation picks remain

Vacation picks remain

To Enter Vacation/Kelly selection please contact: Trussell, Hayes, Noel, Kirkpatrick, Venneri, or D.Lamb.

S. Pospichal

Selection of Vacation and Kelly Days -

In effect on the 16th of January in 2022, the parties agree to

the following with regard to the the scheduling of vacation and Kelly Days. The selection of vacation

and Kelly Days shall be coordinated as follows:

Vacation and Kelly Day selections will begin no later than October 1st and conclude

by December 1st for the following calendar year.

(2) Each year shall be divided into twenty-four (24) day cycles. These cycles shall

repeat to the end of the year. The last cycles of the year may extend into the

following year and all days within the cycle shall be eligible for the selection of

Each cycle shall consist of a minimum of 3 slots per day available for the selection

of Kelly or Vacation Days. In addition to the minimum 3 slots per day available for

leave selection, each shift shall be allotted additional annual leave slots in accordance

with the table below for pre-selection of leave time. Holidays set forth in Section 10.5

shall not be available for additional leave selection. Each cycle shall consist of a

minimum number of Kelly Day slots equal to the number of personnel assigned to

each shift. All additional slots shall be available for Vacation selection. Up to three (3)

shift employees may be scheduled off on vacation and/or Kelly Day for each calendar

date and up to four (4) employees maybe scheduled off utilizing Additional Leave Slots.

The schedule below will be used to determine the number of vacation and/or Kelly day

leave slots each day:

Days with Additional Leave Slot

Shift scheduled utilizing additional leave slots shall be placed on the vacation scheduled up

to the additional leave days stated in the table above. Once the applicable leave slots have

been selected they will be placed on the vacation schedule as dates with four (4) leave slots.

These dates shall remain with four leave slots regardless of trades, sick leave, or disability.

Employees wishing to move from these date shall do so in accordance with the Trading,

Exchanging, or Canceling of Vacation and/or Kelly Days section below.

The Administrative Battalion Chief shall prepare and post a Vacation/Kelly Day selection

schedule and calendar. Employees shall pick on a rotational basis by seniority and in

accordance with this addendum. Employees shall pick by 23:59 on their assigned date.

Failure to pick as scheduled shall be deemed as a waiver of the employees right to select

time off in the appointed round. The employee’s selections will be automatically deferred

to the next round of the selection process.

Employees shall have 24 hours to pick after they are notified that it is their turn to pick.

Failure to pick within the allotted time shall be deemed as a waiver to select time off in

the round and all selections shall be deferred to the next round. Notification shall be

defined as the employee was advised that it is their turn to pick by direct communication.

Vacation & Kelly Day Scheduling -

Day employees in a Fire Inspector position will collaborate in

scheduling vacations, while giving consideration to departmental activities and Fire Prevention appointments

that are deemed critical by the Fire Chief, i.e., Fire Prevention Week. Approved vacations will not be revoked

unless mutually agreed upon by the Fire Chief and the employee. Vacations of more than two consecutive

weeks shall be approved upon mutual agreement of the Fire Chief and employee.

Shift employees, excluding Battalion Chiefs, shall select their vacation and Kelly choices by seniority within

shift assignment and through the application of the following rules:

Shift employees receive a Kelly Day in each 24 Day work cycle, which equates to 15

Kelly Days per year. Employees must select one (1) Kelly Day in each of the cycles

on the calendar.

Shift employees shall select vacation in rotational order in accordance with the selection

schedule. The number of shifts allowed for each pick is based on the total amount of

vacation earned, as shown in the table below.

Vacations and Kelly Days shall be selected in a rotational five (5) round selection process. Selections in

each round shall be by seniority order within each shift. Each round shall be selected as follows:

Round 1 - The first round of the selection process shall be for vacations. Each shift employee shall select up

to their allotted number of vacation days specified in the table above for their 1st pick. All vacations selected

shall be in consecutive order and all vacations not selected in the 1st pick shall be added to their allotted

vacations for the employees 2nd pick. Vacations shall be selected without regard to calendar cycles.

In addition to the vacations selected in round 1, each shift employee MAY add a Kelly day, in each cycle, to

the vacation selection. Kelly Days MUST be added to either, or both, ends of their vacation selection.

Round 2 – The second round of the selection process shall be for Kelly Days. Shift employees shall select

seven (7) Kelly Days including those Kelly Days selected in Round 1.

Round 3 - The third round of the selection process shall be for vacations. Each shift employee shall select

up to their allotted number of vacation days specified in the table above for their 2nd pick plus any days

deferred from their 1st pick. Allotted vacations shall be selected in one (1) block or broken into two (2) separate

selections of two (2) or more shifts. All vacations selected shall be in consecutive order within the block(s)

and all vacations not selected in the 2nd pick shall be added to their allotted vacations for the employees

3rd pick. Vacations shall be selected without regard to calendar cycles.

In addition to the vacations selected in round 3, each shift employee MAY add a Kelly day, in each cycle, to

their vacation selection. Kelly Days MUST be added to either, or both, ends of the vacation selection.

Round 4 – Shift employees shall select all remaining Kelly Days.

Round 5 – Shift employees shall select all remaining Vacation Days.

If for some reason the employee is unable to select a Kelly Day in a cycle in which they have selected

Vacation Days, the shift employee MUST designate one of the Vacation selections as a Kelly Day and shall

select the additional Vacation Day in round 5 or declare the shift of vacation as a Bank Day or Buyout Day.

Trading, Exchanging, or Canceling of Vacation and/or Kelly Days - Shift employees shall be permitted

to trade, exchange, or cancel vacation and/or Kelly Days subject to the following:

Kelly Days may be moved to open dates within the applicable twenty-four (24) day work cycle.

The moving of a Kelly Day within the same work cycle shall be deemed an exchange. Additionally,

the moving of Kelly Days with vacation and/or Kelly days between employees within the same

work cycle shall be deemed an exchange. Vacations may be exchanged to open dates or

exchanged with other employees. Requests for exchanges shall be submitted to the Battalion

Chief and shall be adjusted on the Daily Log accordingly. Exchanges will not be reflected on

the Daily Log as a trade.

Trades are defined as exchanges across work cycles that may be traded with another employee

without regard to rank or position. Such trades shall be submitted to the Battalion Chief on a

Trade Request form and shall be recorded on the Daily Log as a Trade and are subject to the

conditions outlined in Article 13 of this Agreement.

Vacation shifts conflicting with periods of time when an employee is officially on sick, disability,

or bereavement leave will be cancelled and rescheduled to open, unpicked days per employee

In the event a vacation selection, which has been made, is subsequently canceled by an

employee, the vacation selection so canceled shall be made available for selection to other

employees. Except in cases of emergency, the employee must provide forty-eight (48) hours

notice prior to cancellation of vacation. Further, the canceled vacation selection must be

moved to an open day within the calendar year.

Vacation Buy-Back - Employees who have been employed at least six (6) consecutive months shall be

entitled to cash compensation for any accrued and unused vacation. Payment shall be hour for hour at

employee’s current base, hourly rate of pay under the following conditions:

Payment shall be limited to a maximum of 48 hours.

Requests for such payments shall be submitted by December 11th of the calendar year in

which the vacation time is earned.

Compensation for accrued, unused vacation time shall be paid in the calendar year in which

the vacation time was earned.

Vacation Bank Option – Employees may elect to place up to 48 of the 48 buy back hours referenced in

Article 11.6 into a separate paid leave bank. Vacation placed in this bank may be used in less than 24 hour

increments but no less than two (2) hour blocks.

Requests for vacation from this bank shall be submitted no more than 14 days in advance of the date

requested, and shall be granted only when the request for vacation bank time does not result in the need

for overtime. Approved vacation bank requests shall not be cancelled if unexpected staffing shortages occur

(i.e., someone unexpectedly calls in sick) that results in the need for overtime to be worked. Requests for

time from this bank will be honored on a first-come, first-served basis. If this bank of time is not used by the

end of the year it shall be cashed out as provided for in the provisions of Article 11.6.