RESERVATIONS
• A request form should be turned in at the Reference desk or submitted online at tinyurl.com/oclmeet at least 48 hours before the scheduled meeting.
• Applicants must be over 18 years of age.
• Your reservation is not complete until it has been confirmed by library staff.
• Reservations may be made no more than two months in advance.
• Standing / permanently recurring reservations cannot be made. The library reserves the right to limit the amount of time and space reserved by the same group.
• Please notify the library if there is a cancellation or change in meeting times. Groups may forfeit use of the room with more than 30 minutes delay in arriving. Groups with a history of not showing up (without notice) may be denied future reservation requests.

USE OF THE ROOM
• Arrival: Please check in at the reference desk or the circulation desk.
• Setup/Cleanup: Each group is responsible for setup, cleanup, and restoring the room to its original condition.
• Furniture/Equipment: Tables and chairs are provided, and the Multi-Purpose Room has a lectern/podium. DVD players, microphones, speakers, and projector and/or flat screen display are generally available.
• Refreshments: Groups must tell us in advance if they are serving food or drink and/or need to use the kitchen.
• Publicity: Groups using a room may place a printed notice concerning the event on the meeting room door one hour prior to the event. Other promotional items used in the library must be approved by library staff.

MEETING GUIDELINES
• Room capacity:
o Multi-Purpose Room: 100 (more than 60 will require extra chairs)
o Meeting Room #2: 16 (more than 8 will require extra chairs)
• The meeting room may NOT be used for private parties such as showers, birthdays, reunions, etc.
• Preference is given to bona fide non-profit organizations and government entities.
• Businesses may reserve library rooms, but must demonstrate that the meeting or event is NOT focused on sales, marketing, or recruitment.
• Religious services may NOT be held at the library. Religious organizations may have other meetings or events, subject to the same guidelines as other groups.
• All events shall be open to the public, except that organized groups may restrict meetings to members.
• No fees or donations may be charged or solicited. However, membership dues may be collected.
• The library staff will not take or deliver telephone messages.
• All meetings or events must be attended by at least one adult.
• Adults attending meetings may not leave unattended children in the library.
• Groups that are disorderly or fail to adhere to library regulations may be asked to leave and/or will not be allowed to reserve rooms in the future.

Revised 6/2022