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Organizational Travel
Trinity University
Campus & Community Involvement
Thank you for completing this form. Only one person from your organization is required to do so. Please submit emergency contact information for all participants (along with Student-Participant Release Agreements) to Campus & Community Involvement. There are instances when these elements are not required. Please contact CCI for more information.
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* Indicates required question
Name of Person Completing Form
*
First and last name
Your answer
Email Address of Person Completing Form
*
Your answer
Destination of Trip
*
Where are you going? (address, city, state)
Your answer
Purpose of Trip
*
Why is your organization traveling?
Your answer
Address of Housing/Accommodations
Are you staying overnight? If so, please indicate address, city, and state of accommodation.
Your answer
Expected Day/Time of Departure FROM Trinity University
*
Include date (month, day, year) and time (for example, May 8th, 2010 8:00 AM)
Your answer
Expected Day/Time of Arrival TO Trinity University (returning from your destination)
*
Include date (month, day, year) and time (for example, May 9, 2010 5:00 PM)
Your answer
Means of Transportation
*
How will you reach your destination? Personal cars? Rented vans?
Your answer
Authorized Drivers (REQUIRED FOR CHARTERED & SPONSORED ORGANIZATIONS ONLY)
Are participants driving personal cars? If so, all drivers need to be authorized. Contact
maria.soto@trinity.edu
for more information. Forms can be found online at
trinity.edu/studentorgs
(look for the Organization Resources page). The process takes approximately 5 class days.
Yes, we are driving personal cars and we have received authorized driver status
Yes, we are driving personal cars and we have NOT received authorized driver status
No, we are not driving personal cars and have other means of transportation
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Emergency Contact Information
Please submit a list of all participants and emergency contact information for each participant (phone number and name of person that can be contacted in an emergency). Pertinent medical information for individuals (i.e. severe allergies, medical conditions, etc.) should also be included with this list. Email this information (Word or Excel document) to
cci@trinity.edu
. .
Student-Participant Release Agreement
Completed forms should be submitted to Campus & Community Involvement (CCI). The form can be found online at
trinity.edu/studentorgs
(look for the Organization Resources page).
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